A supplier SDS contains the essential information needed to classify and author your product, typically provided in PDF format. AI agents extract supplier data from PDFs. SDS Indexing processes any supplier SDS, regardless of system or template, and provides structured substance data with a confidence score for each field. The engine also imports your existing library when you transition to Valenc. This is the first step in managing your supplier SDSs as data, turning them into structured records you can search, review, and reuse.
Want to see it on your own files first? Get free SDS indexing: send your SDSs through our secure portal and get them back in 3 business days of receiving your documents.
Supplier SDSs provide the information product stewardship teams rely on daily, but extracting this data is challenging. Manual entry increases the risk of errors, such as mistyping CAS numbers or misreading value ranges, especially when repeated across products.
SDS Indexing treats the supplier document as an input. Each document is processed and reviewed once, then the data is reused wherever the material is used.
Upload documents in batches, whether a folder of supplier SDSs, new raw material documents, or your entire legacy library. Each file enters an extraction queue.
Our extraction models are trained specifically on safety data sheets, and all low-confidence fields are flagged for your review.
Review extracted data alongside the original PDF, which remains visible next to the structured record. Low-confidence fields are highlighted for your review and approval.
Once approved, the record becomes material data, accessible to every product that uses the material.
You receive structured data, including:
Data can be exported to Excel or via API, making it immediately usable outside Valenc.
Managing SDSs begins with understanding your library. SDS Indexing reads each supplier SDS, provides structured fields with a confidence score for each, and places the source document alongside the extracted record for your team to review. Approved records become material data that can be reused across all products using the material.
SDS Indexing is not an SDS distribution or workplace SDS management system. It imports supplier data into Valenc, structures it, and prepares it for classification and authoring. It is designed to complement the systems you use to distribute finished SDSs. Since every field is available in Excel exports and via API, the data can also integrate with your existing SDS management software.
To see how it works with your own files, request free SDS indexing or a demo.
After review, each supplier SDS and its data are stored in the materials workspace. Materials can be substances or mixtures, with composition, properties, regulatory information, and the source SDS linked to the same record. When creating a new formulation, you select the material instead of re-entering data. The coverage view displays which materials have SDSs, including regional and language variants, and highlights those needing attention.
There are four common ways to convert supplier SDS data into a usable form. The table below describes each approach in general terms.
| Approach | How the data gets in | Review | Reuse |
|---|---|---|---|
| Valenc SDS Indexing | Upload supplier SDSs in batches, any system or template; AI agents extract structured fields | Each field has a confidence score; low-confidence fields are highlighted; the source PDF sits beside the record | Approve once; the record is reused in every product using the material; export to Excel or API |
| Manual re-keying from PDFs | A person reads each PDF and types values | The reviewer is the typist | Values are re-entered per product unless someone maintains a shared record |
| Spreadsheet inventory | Values copied into a spreadsheet | Depends on who maintains it | Reuse depends on the spreadsheet's structure |
| SDS management or distribution system | Stores and distributes finished SDS documents | Not the purpose of the tool | Complements indexing rather than replacing it |
Switching platforms often requires months of manual data entry or consulting services. With Valenc, your existing SDSs serve as the implementation. Import your library as PDFs, review the extracted data, and begin authoring from structured records. Most teams are operational before a legacy vendor completes project scoping, and you can export all data at no cost if you choose to leave.
Language models excel at reading documents, and errors are easily identified when the source is displayed alongside the extracted results, each with a confidence score. In Valenc, AI is used exclusively for extraction. Classification is handled by a deterministic rules engine, and a person approves each SDS before publication.
SDS data extraction converts the information in a safety data sheet into structured fields that software can use, eliminating the need to manually read PDFs and re-enter values.
Every field comes with a confidence score so reviewers know exactly where to focus. Low-confidence fields are always flagged for review, never silently accepted.
Absolutely. Most teams begin with batch imports, whether they're adding a new set of raw material documents or migrating an entire legacy library.
No, human oversight remains essential. The original source document is always available beside the extracted record, and every entry is reviewed and approved before use in classification or authoring.
Once approved, the data becomes a reusable material record for any product containing that material, and is fully available for export or access via API.
No, SDS Indexing imports supplier data into Valenc, structures it, and prepares it for classification and authoring. It's designed to complement, not replace, the systems you use for distributing finished SDSs.
SDS indexing turns each supplier SDS into a structured record: substance identifiers, composition and concentration ranges, physical and chemical properties, supplier-declared classification and transport information, with the source document attached. You review the record beside the original PDF.
Yes. SDS Indexing is not an SDS management system, so it can sit alongside the systems you use to distribute finished SDSs. Data can be exported to Excel or accessed by API.
Yes. Valenc offers free SDS indexing to any chemical manufacturer through December 31, 2026. You send your files through a secure portal and we return them within 3 business days of receiving them. See free SDS indexing for the details.
Share a few of your supplier SDSs and we'll return them structured, classified, and ready for your review.